Outdoor special events offer a lot more than the indoor ones. With an indoor event, you are stuck with the structure of the room hosting the event. If the place is not well decorated, you do not have much of an option since there is very little you can do to change the place. Outdoor events utilize the natural scenery and give a great site for your special event.
However, outdoor hosting comes with a host of challenges that you need to be wary of lest they ruin your whole event in a snap. Below are some tips that will help you keep these problems at bay.
Prepare for the Weather
When thinking about hosting your special event outside, you need to know that the weather is your biggest challenge. The weather has two sides and it can either make the day memorable or one to forget.
To avoid the wrong side of it, ensure you have a backup plan. If the special event is being held at a park or beach, hire a tent so that the affair can go on even when it’s raining. If the event is being held in a hotel, garden, or any other commercial venue, ensure that there is an indoor place where the activity can be quickly shifted in case things go South.
With proper planning, you leave nothing to chance and allow your event to go on even if the weather becomes unfavorable.
Consider the Guests
The skies might be clear throughout the day, but such weather conditions may also cause a lot of discomfort to your guests.
If you are hosting your event during the summer, expect to have hot days. In such incidents, have the ushers distribute cold water bottles to the guests or any other refreshments to help them cool down. If the sun is very harsh, consider having some tubes of sunscreen lotion passing around for those who are affected by sunburns.
On the other hand, if your event is held in the cold seasons, consider having some heaters around to keep the guests warm.
Look Out for the Wind
The wind is another major challenge during weddings. Always take it into consideration when choosing your outfit and any other fittings made to decorate the space hosting the special event.
Having the people decorating the area use loose decorations might end up in them being blown off by the winds.
Insects
You do not want to have your special event disrupted by an insect attack. Since most activities involve eating and drinking, insects might be lured to the area in search of food. If the bugs come in dozens, you will have a huge problem.
Have an exterminator inspect and treat the place a few days before the special event. During D-Day, ensure you put some bug zappers strategically around the site to keep the insects away.
Special events and expos in the outdoors can be memorable only if they are not affected by the mentioned challenges. Be prepared for the worst-case scenarios and have a plan B always.
